training/GOVERNANCE_QUICK_REFERENCE.md

Governance Process — Quick Reference Guide

Version: 1.0 Date: 2025-01-27 Purpose: Quick reference for canonical governance processes

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Decision Tree: Do I Need a Formal Proposal?

┌─────────────────────────────────────┐
│ Is this a Tier-1 system change?    │
│ (DBIS, ICCC, SMOM/SMOA)            │
└──────────────┬──────────────────────┘
               │
        ┌──────┴──────┐
        │             │
       YES           NO
        │             │
        │        ┌────┴──────────┐
        │        │ Standard      │
        │        │ process       │
        │        └───────────────┘
        │
   ┌────┴──────────────────┐
   │ Does it affect:       │
   │ • Constitution?       │
   │ • Architecture?       │
   │ • Interfaces?         │
   │ • Cross-systems?      │
   │ • Policies?           │
   └────┬──────────────────┘
        │
   ┌────┴──────┐
   │           │
  YES         NO
   │           │
   │      ┌────┴──────────┐
   │      │ Standard      │
   │      │ process       │
   │      └───────────────┘
   │
   │
┌──┴──────────────────────┐
│ FORMAL PROPOSAL         │
│ REQUIRED                │
└─────────────────────────┘

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Proposal Submission Checklist

• Used CANONICAL_PROPOSAL_TEMPLATE.md
• Completed all required sections
• Completed CANONICAL_COMPLIANCE_CHECKLIST.md
• Assigned proposal ID: PROPOSAL-YYYY-MMDD-NNN
• Documented in proposals/active/ directory
• Submitted to all Tier-1 systems:
  • DBIS
  • ICCC
  • SMOM/SMOA

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Recognition Timeline Reference

Change Type	Minimum Review	Typical Review
Constitutional	30 days	60 days
Architectural	14 days	30 days
Interface	14 days	21 days
Policy	14 days	30 days
Emergency	48 hours	72 hours

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Recognition Status Meanings

• Pending: Under review (default initial status)
• Approved: System recognizes and approves
• Approved with Conditions: Approved but requires specific conditions
• Rejected: System does not recognize proposal

Requirement: All Tier-1 systems must recognize for approval.

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Key Contacts

For Proposals

• DBIS: [Contact information]
• ICCC: [Contact information]
• SMOM/SMOA: [Contact information]

For Disputes

• ICCC Adjudication: [Contact information]

For Questions

• Governance Questions: [Contact information]
• Process Questions: See CANONICAL_GOVERNANCE_GUIDE.md

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Common Scenarios

Adding New Feature (Non-Breaking)

Question: Need formal proposal? Answer: No, if no Tier-1 impact, no breaking changes, single system.

Changing Public API

Question: Need formal proposal? Answer: Yes, if breaking change or affects cross-system interfaces.

Bug Fix

Question: Need formal proposal? Answer: No, standard process.

Constitutional Clarification

Question: Need formal proposal? Answer: Yes, requires constitutional amendment process.

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Emergency Process

For critical security/stability issues:

1. ✅ Declare emergency (justify)
2. ✅ Expedited review (minimum 48 hours)
3. ✅ All Tier-1 systems acknowledge emergency
4. ✅ Implement if approved
5. ✅ Submit full proposal post-implementation
6. ✅ Document retrospectively

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Quick Links

• CANONICAL_CONSTITUTION.md - Constitution
• CANONICAL_GOVERNANCE_GUIDE.md - Full guide
• CANONICAL_PROPOSAL_TEMPLATE.md - Proposal template
• CANONICAL_CHANGE_CONTROL_PROCESS.md - Process details
• CANONICAL_COMPLIANCE_CHECKLIST.md - Compliance check

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Last Updated: 2025-01-27