feat: comprehensive project structure improvements and Cloud for Sovereignty landing zone
- Add Cloud for Sovereignty landing zone architecture and deployment - Implement complete legal document management system - Reorganize documentation with improved navigation - Add infrastructure improvements (Dockerfiles, K8s, monitoring) - Add operational improvements (graceful shutdown, rate limiting, caching) - Create comprehensive project structure documentation - Add Azure deployment automation scripts - Improve repository navigation and organization
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docs/governance/procedures/kyc-aml.md
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docs/governance/procedures/kyc-aml.md
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# KYC/AML Standard Operating Procedures (SOP)
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**Version:** 1.0
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**Date:** November 10, 2025
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**Status:** Draft
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---
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## Overview
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This document defines the Standard Operating Procedures (SOPs) for Know Your Customer (KYC), Anti-Money Laundering (AML), and sanctions screening for eResidency and eCitizenship applications.
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## Screening Lists
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### Sanctions Lists
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**Primary Sources:**
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* UN Security Council Sanctions
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* EU Sanctions
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* OFAC (US Treasury)
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* UK HM Treasury
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* Other relevant jurisdictions
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**Update Frequency:**
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* Daily automated updates
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* Manual review for high-priority updates
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* Real-time screening for new applications
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### PEP Lists
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**Sources:**
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* World-Check
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* Dow Jones Risk & Compliance
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* ComplyAdvantage
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* Other commercial providers
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**Categories:**
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* Heads of State
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* Senior government officials
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* Senior political party officials
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* Senior judicial officials
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* Senior military officials
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* State-owned enterprise executives
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* Close associates and family members
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## Risk Scoring
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### Risk Factors
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**Low Risk:**
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* Clear identity verification
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* No sanctions matches
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* No PEP matches
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* Low-risk geography
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* Established history
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**Medium Risk:**
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* Partial identity verification
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* Potential PEP match (distant)
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* Medium-risk geography
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* Limited history
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**High Risk:**
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* Failed identity verification
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* Sanctions match
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* Direct PEP match
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* High-risk geography
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* Suspicious patterns
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### Risk Score Calculation
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**Formula:**
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```
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Risk Score = (KYC Risk × 0.4) + (Sanctions Risk × 0.4) + (Geographic Risk × 0.2)
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```
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**Thresholds:**
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* Auto-approve: < 0.3
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* Manual review: 0.3 - 0.8
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* Auto-reject: > 0.8
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## Enhanced Due Diligence (EDD)
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### Triggers
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**Automatic EDD:**
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* PEP match
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* High-risk geography
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* Risk score > 0.7
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* Suspicious patterns
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* Large transactions (if applicable)
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### EDD Requirements
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**Additional Checks:**
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* Source of funds verification
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* Additional identity documents
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* References or attestations
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* Background checks
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* Enhanced monitoring
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### EDD Process
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1. Identify EDD trigger
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2. Request additional information
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3. Verify sources
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4. Conduct enhanced screening
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5. Risk assessment
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6. Decision
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## PEP Handling
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### PEP Classification
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**Direct PEP:**
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* Current or former PEP
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* Immediate family member
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* Close associate
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**Indirect PEP:**
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* Distant relative
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* Former associate
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* Historical connection
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### PEP Process
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**Direct PEP:**
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1. Automatic EDD
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2. Enhanced screening
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3. Manual review required
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4. Risk assessment
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5. Decision with justification
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**Indirect PEP:**
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1. Standard EDD
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2. Risk assessment
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3. Decision based on risk
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## Source of Funds
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### Requirements
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**If Applicable:**
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* Fee payments
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* Donations
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* Service contributions
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* Other financial transactions
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### Verification
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**Methods:**
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* Bank statements
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* Payment receipts
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* Transaction history
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* Attestations
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* Third-party verification
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## Audit Trail
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### Requirements
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**Documentation:**
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* All screening results
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* Risk assessments
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* Decisions and justifications
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* EDD materials
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* Audit logs
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### Retention
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**Periods:**
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* KYC artifacts: 365 days (regulatory)
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* Application metadata: 6 years
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* Audit logs: 7 years
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* Credential status: Indefinite
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### Access
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**Controls:**
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* Role-based access
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* Audit logging
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* Data minimization
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* Encryption at rest
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* Secure transmission
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## Compliance
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### Regulatory Requirements
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**Jurisdictions:**
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* GDPR (EU)
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* CCPA (California)
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* Other applicable laws
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### Reporting
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**Obligations:**
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* Suspicious activity reports (if applicable)
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* Regulatory reporting
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* Internal reporting
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* Audit reporting
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## Testing
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### Mock Audit
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**Scope:**
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* End-to-end process testing
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* Risk assessment validation
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* EDD trigger testing
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* Audit trail verification
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* Compliance checks
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### Success Criteria
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**Requirements:**
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* All processes documented
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* All decisions justified
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* All audit trails complete
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* All compliance checks passed
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* No critical findings
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---
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## Revision History
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| Version | Date | Author | Changes |
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|---------|------|--------|---------|
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| 1.0 | 2025-11-10 | CISO | Initial draft |
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---
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## Approval
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**CISO:** _________________ Date: _________
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**Chancellor:** _________________ Date: _________
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**External Counsel:** _________________ Date: _________
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