# Document Management System - Current State & Gaps

## Current Capabilities

### ✅ What Exists

1. **Basic Document Schema**
   - Location: `packages/schemas/src/document.ts`
   - Types: `legal`, `treaty`, `finance`, `history`
   - Basic fields: `id`, `title`, `type`, `content`, `fileUrl`, `createdAt`, `updatedAt`

2. **Intake Service**
   - Location: `services/intake/`
   - Features:
     - Document upload/ingestion
     - OCR processing
     - Document classification
     - WORM storage integration
     - Basic routing

3. **WORM Storage**
   - Location: `packages/storage/src/worm.ts`
   - Write Once Read Many mode
   - Legal-grade retention
   - Immutable storage

4. **Dataroom Service**
   - Location: `services/dataroom/`
   - Features:
     - Secure VDR (Virtual Data Room)
     - Deal room management
     - Access control (OPA policies)
     - Watermarking
     - Expiring links
     - Activity logs

5. **Credential Templates**
   - Location: `services/identity/src/templates.ts`, `packages/database/src/credential-templates.ts`
   - Features:
     - Template creation/management
     - Version control
     - Variable substitution
     - Template rendering
   - **Note**: Only for verifiable credentials, not legal documents

6. **Audit Search**
   - Location: `packages/database/src/audit-search.ts`
   - Features:
     - Searchable audit logs
     - Filtering capabilities
     - **Note**: Only for credential lifecycle, not document revisions

## Missing Capabilities for Law Firm/Court System

### ❌ Critical Missing Features

#### 1. Document Template System
**What's Needed:**
- Legal document templates (contracts, pleadings, motions, briefs, etc.)
- Template library management
- Template versioning
- Template categories (contracts, litigation, corporate, etc.)
- Template variables/placeholders
- Template-based document generation

**Current State:**
- Only credential templates exist
- No legal document template system

#### 2. Document Versioning & Revision History
**What's Needed:**
- Full version control for documents
- Revision history tracking
- Version comparison (diff)
- Version rollback capability
- Check-in/check-out workflow
- Version numbering (v1.0, v1.1, v2.0, etc.)
- Change tracking (who changed what, when)

**Current State:**
- Basic `createdAt`/`updatedAt` timestamps
- No versioning system
- No revision history

#### 3. Legal Matter Management
**What's Needed:**
- Matter/case creation and tracking
- Matter-document relationships
- Matter metadata (client, case number, status, etc.)
- Matter timeline/chronology
- Matter participants (attorneys, clients, parties)
- Matter billing/time tracking integration
- Matter document folders

**Current State:**
- Architecture mentions "Matter" entity but no implementation
- MCP Legal app is just a stub

#### 4. Court Filing System
**What's Needed:**
- E-filing capabilities
- Court submission workflows
- Filing deadlines tracking
- Court document formats (PDF/A, specific requirements)
- Filing receipts/confirmations
- Court system integration
- Filing status tracking
- Service of process tracking

**Current State:**
- No court filing system
- MCP Legal mentions "filings" but not implemented

#### 5. Document Collaboration
**What's Needed:**
- Document review workflows
- Comments and annotations
- Redlining/track changes
- Collaborative editing
- Review assignments
- Approval workflows
- Sign-off processes
- Document locking (prevent concurrent edits)

**Current State:**
- No collaboration features
- No review/comment system

#### 6. Document Assembly
**What's Needed:**
- Template-based document generation
- Clause library
- Document merging
- Variable substitution
- Conditional content
- Multi-document assembly
- Document automation

**Current State:**
- Credential templates have variable substitution
- No legal document assembly system

#### 7. Full Document Audit Trail
**What's Needed:**
- Complete document lifecycle tracking
- Who accessed what, when
- Document modifications history
- Download/print tracking
- Access attempt logging
- Document sharing history
- Compliance reporting

**Current State:**
- Audit search exists for credentials only
- No document-specific audit trail

#### 8. Document Workflow
**What's Needed:**
- Approval workflows
- Multi-party signing
- E-signature integration
- Filing workflows
- Review cycles
- Status tracking
- Workflow notifications
- Deadline management

**Current State:**
- Basic workflow engine (Temporal/Step Functions)
- No document-specific workflows

#### 9. Legal Document Library
**What's Needed:**
- Template library
- Precedent library
- Clause library
- Form library
- Document search and discovery
- Tagging and categorization
- Library versioning
- Access control for library items

**Current State:**
- No document library system

## Recommended Implementation Plan

### Phase 1: Core Document Management
1. **Document Versioning System**
   - Add version table
   - Implement check-in/check-out
   - Version comparison tools
   - Revision history API

2. **Document Template System**
   - Template CRUD operations
   - Template versioning
   - Variable substitution engine
   - Template library

3. **Document Audit Trail**
   - Document lifecycle events
   - Access logging
   - Modification tracking
   - Audit search for documents

### Phase 2: Matter Management
1. **Matter Entity & Management**
   - Matter CRUD
   - Matter-document relationships
   - Matter metadata
   - Matter participants

2. **Document-Matter Integration**
   - Link documents to matters
   - Matter document folders
   - Matter document search

### Phase 3: Collaboration & Workflow
1. **Document Collaboration**
   - Comments/annotations
   - Review assignments
   - Approval workflows

2. **Document Assembly**
   - Template-based generation
   - Clause library
   - Document merging

### Phase 4: Court Integration
1. **Court Filing System**
   - E-filing workflows
   - Court format requirements
   - Filing status tracking

2. **Service of Process**
   - Service tracking
   - Proof of service

## Database Schema Additions Needed

```sql
-- Document versions
CREATE TABLE document_versions (
  id UUID PRIMARY KEY,
  document_id UUID REFERENCES documents(id),
  version_number INTEGER,
  content TEXT,
  file_url TEXT,
  created_by UUID,
  created_at TIMESTAMP,
  change_summary TEXT
);

-- Document templates
CREATE TABLE document_templates (
  id UUID PRIMARY KEY,
  name VARCHAR(255),
  category VARCHAR(100),
  template_content TEXT,
  variables JSONB,
  version INTEGER,
  is_active BOOLEAN,
  created_by UUID,
  created_at TIMESTAMP
);

-- Legal matters
CREATE TABLE legal_matters (
  id UUID PRIMARY KEY,
  matter_number VARCHAR(100),
  title VARCHAR(255),
  client_id UUID,
  status VARCHAR(50),
  case_type VARCHAR(100),
  created_at TIMESTAMP,
  updated_at TIMESTAMP
);

-- Matter-document relationships
CREATE TABLE matter_documents (
  matter_id UUID REFERENCES legal_matters(id),
  document_id UUID REFERENCES documents(id),
  relationship_type VARCHAR(50),
  created_at TIMESTAMP
);

-- Document audit log
CREATE TABLE document_audit_log (
  id UUID PRIMARY KEY,
  document_id UUID REFERENCES documents(id),
  action VARCHAR(50),
  performed_by UUID,
  performed_at TIMESTAMP,
  details JSONB
);

-- Document comments
CREATE TABLE document_comments (
  id UUID PRIMARY KEY,
  document_id UUID REFERENCES documents(id),
  version_id UUID REFERENCES document_versions(id),
  comment_text TEXT,
  author_id UUID,
  created_at TIMESTAMP,
  resolved_at TIMESTAMP
);
```

## Service Architecture Recommendations

### New Service: `services/legal-documents/`
- Document template management
- Document versioning
- Document assembly
- Template library

### Enhance: `services/intake/`
- Add document versioning on upload
- Link to matters
- Enhanced classification

### Enhance: `apps/mcp-legal/`
- Matter management UI
- Document management UI
- Filing workflows
- Collaboration features

## Conclusion

**Current State**: Building blocks exist (intake, storage, dataroom) but **no comprehensive law firm/court document management system**.

**Gap**: The system needs significant development to support:
- Document templates and assembly
- Version control and revision history
- Matter management
- Court filing
- Collaboration and workflows

**Priority**: High - This is a critical gap for a legal system.

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**Last Updated**: [Current Date]  
**Status**: Gap Analysis Complete

