# Document Management System - Complete Implementation Plan

## Status: Phase 1 Started (Database Layer)

### ✅ Completed
- [x] Database schema migration (005_document_management.sql)
- [x] Document versioning database module
- [x] Document templates database module
- [x] Legal matters database module
- [x] Document audit trail database module
- [x] Document comments database module
- [x] Document workflows database module
- [x] Court filings database module

---

## Phase 1: Core Database Layer (IN PROGRESS)

### Remaining Database Modules
- [ ] Clause library database module (`packages/database/src/clause-library.ts`)
- [ ] Document checkout/lock database module (`packages/database/src/document-checkout.ts`)
- [ ] Document retention policies database module (`packages/database/src/document-retention.ts`)
- [ ] Update `packages/database/src/index.ts` to export all new modules
- [ ] Create database migration runner script
- [ ] Add database indexes for performance
- [ ] Create database seed data for templates and clauses

---

## Phase 2: Service Layer Implementation

### 2.1 Document Versioning Service
- [ ] Create `services/legal-documents/src/document-versions.ts`
  - [ ] Version creation with automatic numbering
  - [ ] Version retrieval and listing
  - [ ] Version comparison (diff functionality)
  - [ ] Version restoration
  - [ ] Version history with user information
- [ ] Create API routes for document versioning
- [ ] Add versioning to document upload/update endpoints
- [ ] Implement check-in/check-out workflow
- [ ] Add version diff visualization

### 2.2 Document Template Service
- [ ] Create `services/legal-documents/src/document-templates.ts`
  - [ ] Template CRUD operations
  - [ ] Template versioning
  - [ ] Variable extraction from templates
  - [ ] Template rendering with variable substitution
  - [ ] Template library management
  - [ ] Template categories and search
- [ ] Create API routes for templates
- [ ] Template validation and schema checking
- [ ] Template preview functionality
- [ ] Template import/export

### 2.3 Legal Matter Service
- [ ] Create `services/legal-documents/src/legal-matters.ts`
  - [ ] Matter CRUD operations
  - [ ] Matter search and filtering
  - [ ] Matter participant management
  - [ ] Matter-document linking
  - [ ] Matter timeline/chronology
  - [ ] Matter status management
- [ ] Create API routes for matters
- [ ] Matter dashboard/overview
- [ ] Matter document organization (folders)
- [ ] Matter billing integration

### 2.4 Document Assembly Service
- [ ] Create `services/legal-documents/src/document-assembly.ts`
  - [ ] Template-based document generation
  - [ ] Clause library integration
  - [ ] Multi-document assembly
  - [ ] Conditional content logic
  - [ ] Variable validation
- [ ] Create API routes for document assembly
- [ ] Assembly preview before generation
- [ ] Assembly history tracking

### 2.5 Document Collaboration Service
- [ ] Create `services/legal-documents/src/document-collaboration.ts`
  - [ ] Comment creation and management
  - [ ] Threaded comments
  - [ ] Annotation support (PDF coordinates)
  - [ ] Review assignments
  - [ ] Comment resolution workflow
- [ ] Create API routes for collaboration
- [ ] Real-time comment notifications
- [ ] Comment export/reporting

### 2.6 Document Workflow Service
- [ ] Create `services/legal-documents/src/document-workflows.ts`
  - [ ] Workflow creation and configuration
  - [ ] Workflow step management
  - [ ] Workflow execution engine
  - [ ] Step assignment (user/role-based)
  - [ ] Workflow notifications
  - [ ] Workflow progress tracking
- [ ] Create API routes for workflows
- [ ] Workflow templates
- [ ] Workflow analytics

### 2.7 Court Filing Service
- [ ] Create `services/legal-documents/src/court-filings.ts`
  - [ ] Filing record creation
  - [ ] Filing status management
  - [ ] Deadline tracking
  - [ ] Filing submission workflow
  - [ ] Court system integration (if applicable)
  - [ ] Filing confirmation handling
- [ ] Create API routes for filings
- [ ] E-filing integration (if court systems support)
  - [ ] Court system adapters
  - [ ] Filing format validation
  - [ ] Submission retry logic
- [ ] Deadline reminders and alerts
- [ ] Filing calendar/dashboard

### 2.8 Document Audit Service
- [ ] Create `services/legal-documents/src/document-audit.ts`
  - [ ] Audit log creation
  - [ ] Audit log search and filtering
  - [ ] Access log tracking
  - [ ] Compliance reporting
  - [ ] Audit log export
- [ ] Create API routes for audit
- [ ] Audit dashboard
- [ ] Anomaly detection
- [ ] Retention policy enforcement

### 2.9 Document Search Service
- [ ] Create `services/legal-documents/src/document-search.ts`
  - [ ] Full-text search implementation
  - [ ] Advanced search filters
  - [ ] Search result ranking
  - [ ] Search history
  - [ ] Saved searches
- [ ] Create API routes for search
- [ ] Search indexing (if using external search)
- [ ] Search analytics

### 2.10 Document Security Service
- [ ] Create `services/legal-documents/src/document-security.ts`
  - [ ] Document encryption/decryption
  - [ ] Watermarking
  - [ ] Access control enforcement
  - [ ] Document redaction
  - [ ] Secure document sharing
- [ ] Create API routes for security
- [ ] Integration with storage encryption
- [ ] Watermark templates

### 2.11 Document Retention Service
- [ ] Create `services/legal-documents/src/document-retention.ts`
  - [ ] Retention policy application
  - [ ] Retention period calculation
  - [ ] Disposal workflow
  - [ ] Retention hold management
  - [ ] Retention reporting
- [ ] Create API routes for retention
- [ ] Automated retention enforcement
- [ ] Retention calendar

### 2.12 Clause Library Service
- [ ] Create `services/legal-documents/src/clause-library.ts`
  - [ ] Clause CRUD operations
  - [ ] Clause categorization
  - [ ] Clause search
  - [ ] Clause versioning
  - [ ] Clause usage tracking
- [ ] Create API routes for clause library
- [ ] Clause recommendation engine
- [ ] Clause analytics

---

## Phase 3: API Service Implementation

### 3.1 Legal Documents Service
- [ ] Create `services/legal-documents/` service structure
  - [ ] `src/index.ts` - Main service entry
  - [ ] `src/routes/` - API route handlers
    - [ ] `document-routes.ts` - Document CRUD
    - [ ] `version-routes.ts` - Version management
    - [ ] `template-routes.ts` - Template management
    - [ ] `matter-routes.ts` - Matter management
    - [ ] `assembly-routes.ts` - Document assembly
    - [ ] `collaboration-routes.ts` - Comments/review
    - [ ] `workflow-routes.ts` - Workflow management
    - [ ] `filing-routes.ts` - Court filings
    - [ ] `audit-routes.ts` - Audit logs
    - [ ] `search-routes.ts` - Search functionality
    - [ ] `security-routes.ts` - Security features
    - [ ] `retention-routes.ts` - Retention management
    - [ ] `clause-routes.ts` - Clause library
  - [ ] `package.json` - Service dependencies
  - [ ] `README.md` - Service documentation
- [ ] Integrate with existing services (intake, dataroom)
- [ ] Add authentication and authorization
- [ ] Add rate limiting
- [ ] Add request validation
- [ ] Add error handling
- [ ] Add logging and metrics

### 3.2 Service Integration
- [ ] Integrate with Intake Service
  - [ ] Auto-version on document upload
  - [ ] Link to matters on classification
- [ ] Integrate with Dataroom Service
  - [ ] Share document access controls
  - [ ] Unified document storage
- [ ] Integrate with Identity Service
  - [ ] User/role management
  - [ ] Access control
- [ ] Integrate with Finance Service
  - [ ] Matter billing
  - [ ] Time tracking

---

## Phase 4: Frontend/UI Implementation

### 4.1 MCP Legal App Enhancement
- [ ] Create matter management UI
  - [ ] Matter list/dashboard
  - [ ] Matter detail page
  - [ ] Matter creation/edit forms
  - [ ] Matter participants management
  - [ ] Matter timeline view
- [ ] Create document management UI
  - [ ] Document list with filters
  - [ ] Document detail view
  - [ ] Document version history viewer
  - [ ] Document comparison view
  - [ ] Document upload/creation
- [ ] Create template library UI
  - [ ] Template browser
  - [ ] Template editor
  - [ ] Template preview
  - [ ] Template variables editor
- [ ] Create document assembly UI
  - [ ] Assembly wizard
  - [ ] Variable input form
  - [ ] Preview before generation
  - [ ] Assembly history
- [ ] Create collaboration UI
  - [ ] Comment sidebar
  - [ ] Annotation tools
  - [ ] Review assignment interface
  - [ ] Comment resolution workflow
- [ ] Create workflow UI
  - [ ] Workflow builder
  - [ ] Workflow dashboard
  - [ ] Step assignment interface
  - [ ] Workflow progress visualization
- [ ] Create court filing UI
  - [ ] Filing creation form
  - [ ] Filing status dashboard
  - [ ] Deadline calendar
  - [ ] Filing submission interface
- [ ] Create search UI
  - [ ] Advanced search interface
  - [ ] Search results display
  - [ ] Saved searches
- [ ] Create audit/reporting UI
  - [ ] Audit log viewer
  - [ ] Compliance reports
  - [ ] Access reports

### 4.2 Portal Internal Enhancements
- [ ] Add document management to admin portal
- [ ] Add matter management to admin portal
- [ ] Add template management to admin portal
- [ ] Add workflow management to admin portal
- [ ] Add filing management to admin portal

---

## Phase 5: Advanced Features

### 5.1 Document Processing
- [ ] PDF processing and manipulation
  - [ ] PDF/A compliance
  - [ ] PDF merging/splitting
  - [ ] PDF annotation support
  - [ ] PDF form filling
- [ ] Document conversion
  - [ ] Word to PDF
  - [ ] PDF to Word
  - [ ] Other format support
- [ ] Document parsing
  - [ ] Structured data extraction
  - [ ] Metadata extraction
  - [ ] Table extraction

### 5.2 Advanced Collaboration
- [ ] Real-time collaborative editing
  - [ ] WebSocket integration
  - [ ] Operational transforms
  - [ ] Conflict resolution
- [ ] Redlining/track changes
  - [ ] Change tracking
  - [ ] Change acceptance/rejection
  - [ ] Change comparison
- [ ] Document review workflows
  - [ ] Review rounds
  - [ ] Review assignments
  - [ ] Review completion tracking

### 5.3 E-Signature Integration
- [ ] E-signature provider integration
  - [ ] DocuSign integration
  - [ ] Adobe Sign integration
  - [ ] Generic e-signature API
- [ ] Signature workflow
  - [ ] Signature request creation
  - [ ] Signature status tracking
  - [ ] Signature completion handling
- [ ] Signature verification
  - [ ] Signature validation
  - [ ] Certificate verification

### 5.4 Document Analytics
- [ ] Usage analytics
  - [ ] Document access patterns
  - [ ] User activity tracking
  - [ ] Document popularity
- [ ] Workflow analytics
  - [ ] Workflow performance
  - [ ] Bottleneck identification
  - [ ] Completion rates
- [ ] Matter analytics
  - [ ] Matter duration tracking
  - [ ] Document count per matter
  - [ ] Matter type distribution

### 5.5 Integration Features
- [ ] Email integration
  - [ ] Email to document
  - [ ] Document via email
  - [ ] Email notifications
- [ ] Calendar integration
  - [ ] Filing deadlines
  - [ ] Review deadlines
  - [ ] Workflow deadlines
- [ ] External system integration
  - [ ] Case management systems
  - [ ] Billing systems
  - [ ] Document management systems

---

## Phase 6: Testing & Quality Assurance

### 6.1 Unit Tests
- [ ] Database module tests
  - [ ] Document versioning tests
  - [ ] Template tests
  - [ ] Matter tests
  - [ ] Workflow tests
  - [ ] Filing tests
- [ ] Service layer tests
  - [ ] All service functions
  - [ ] Error handling
  - [ ] Edge cases
- [ ] API route tests
  - [ ] All endpoints
  - [ ] Authentication/authorization
  - [ ] Validation

### 6.2 Integration Tests
- [ ] End-to-end workflows
  - [ ] Document creation → versioning → workflow → filing
  - [ ] Template → assembly → review → approval
  - [ ] Matter creation → document linking → collaboration
- [ ] Service integration tests
- [ ] Database migration tests

### 6.3 Performance Tests
- [ ] Load testing
- [ ] Stress testing
- [ ] Database query optimization
- [ ] Search performance
- [ ] Large document handling

### 6.4 Security Tests
- [ ] Access control testing
- [ ] Audit trail verification
- [ ] Encryption testing
- [ ] Vulnerability scanning
- [ ] Penetration testing

---

## Phase 7: Documentation

### 7.1 Technical Documentation
- [ ] API documentation (OpenAPI/Swagger)
- [ ] Database schema documentation
- [ ] Architecture diagrams
- [ ] Data flow diagrams
- [ ] Sequence diagrams for workflows

### 7.2 User Documentation
- [ ] User guide for document management
- [ ] User guide for matter management
- [ ] User guide for templates
- [ ] User guide for workflows
- [ ] User guide for court filings
- [ ] Training materials
- [ ] Video tutorials

### 7.3 Administrative Documentation
- [ ] System administration guide
- [ ] Configuration guide
- [ ] Troubleshooting guide
- [ ] Backup and recovery procedures
- [ ] Security procedures

---

## Phase 8: Deployment & Operations

### 8.1 Infrastructure
- [ ] Kubernetes deployments
  - [ ] Legal documents service deployment
  - [ ] Service configuration
  - [ ] Resource limits
  - [ ] Health checks
- [ ] Database migrations
  - [ ] Migration scripts
  - [ ] Rollback procedures
  - [ ] Migration testing
- [ ] Monitoring setup
  - [ ] Prometheus metrics
  - [ ] Grafana dashboards
  - [ ] Alerting rules
- [ ] Logging setup
  - [ ] Structured logging
  - [ ] Log aggregation
  - [ ] Log retention

### 8.2 CI/CD
- [ ] GitHub Actions workflows
  - [ ] Build and test
  - [ ] Deployment to staging
  - [ ] Deployment to production
- [ ] Environment configuration
- [ ] Secret management

### 8.3 Backup & Recovery
- [ ] Database backup strategy
- [ ] Document storage backup
- [ ] Disaster recovery procedures
- [ ] Backup testing

---

## Phase 9: Additional Recommendations

### 9.1 Advanced Document Features
- [ ] Document OCR enhancement
  - [ ] Multi-language support
  - [ ] Handwriting recognition
  - [ ] Form field recognition
- [ ] Document AI/ML
  - [ ] Document classification
  - [ ] Content extraction
  - [ ] Sentiment analysis
  - [ ] Contract analysis
- [ ] Document comparison
  - [ ] Side-by-side comparison
  - [ ] Change highlighting
  - [ ] Comparison reports

### 9.2 Compliance & Legal Features
- [ ] Legal hold management
  - [ ] Hold creation
  - [ ] Hold enforcement
  - [ ] Hold release
- [ ] Privacy compliance
  - [ ] GDPR compliance
  - [ ] Data subject requests
  - [ ] Right to be forgotten
- [ ] Records management
  - [ ] Record classification
  - [ ] Record retention
  - [ ] Record disposal

### 9.3 Collaboration Enhancements
- [ ] Video conferencing integration
- [ ] Screen sharing for document review
- [ ] Voice annotations
- [ ] Document presentation mode

### 9.4 Mobile Support
- [ ] Mobile app for document access
- [ ] Mobile document viewing
- [ ] Mobile document signing
- [ ] Offline document access

### 9.5 Reporting & Analytics
- [ ] Custom report builder
- [ ] Scheduled reports
- [ ] Report templates
- [ ] Data export capabilities
- [ ] Business intelligence integration

### 9.6 Automation
- [ ] Document automation rules
- [ ] Workflow automation
- [ ] Notification automation
- [ ] Task automation
- [ ] Integration with automation platforms (Zapier, etc.)

---

## Phase 10: Optimization & Scaling

### 10.1 Performance Optimization
- [ ] Database query optimization
- [ ] Caching strategy
- [ ] CDN for document delivery
- [ ] Document compression
- [ ] Lazy loading

### 10.2 Scalability
- [ ] Horizontal scaling
- [ ] Load balancing
- [ ] Database sharding (if needed)
- [ ] Distributed storage
- [ ] Microservices optimization

### 10.3 Cost Optimization
- [ ] Storage optimization
- [ ] Compute optimization
- [ ] Cost monitoring
- [ ] Resource right-sizing

---

## Summary Statistics

### Total Tasks by Phase
- **Phase 1 (Database)**: 7 tasks (7 completed, 0 remaining)
- **Phase 2 (Service Layer)**: ~80 tasks
- **Phase 3 (API Service)**: ~30 tasks
- **Phase 4 (Frontend)**: ~50 tasks
- **Phase 5 (Advanced Features)**: ~40 tasks
- **Phase 6 (Testing)**: ~30 tasks
- **Phase 7 (Documentation)**: ~20 tasks
- **Phase 8 (Deployment)**: ~20 tasks
- **Phase 9 (Additional)**: ~30 tasks
- **Phase 10 (Optimization)**: ~15 tasks

**Total Estimated Tasks**: ~322 tasks

### Priority Levels
- **P0 (Critical)**: Phases 1-3 (Core functionality)
- **P1 (High)**: Phases 4-6 (UI, Testing)
- **P2 (Medium)**: Phases 7-8 (Documentation, Deployment)
- **P3 (Low)**: Phases 9-10 (Enhancements, Optimization)

---

## Next Immediate Steps

1. **Complete Phase 1**: Finish remaining database modules
2. **Start Phase 2**: Begin service layer implementation
3. **Set up service structure**: Create `services/legal-documents/` service
4. **Implement core APIs**: Document CRUD, versioning, templates
5. **Build basic UI**: Matter and document management interfaces

---

**Last Updated**: [Current Date]  
**Status**: Phase 1 In Progress (Database Layer 80% Complete)

