Standardize date formats across multiple documents by replacing placeholder text with instructions for entering dates in ISO 8601 format. This update enhances clarity and consistency in document metadata, including review and effective dates, ensuring compliance with established documentation standards.

02_statutory_code/Title_III_Governance_Structure.md

@@ -82,11 +82,33 @@
 ## CHAPTER 1: SOVEREIGN CONTROL COUNCIL
 
 ### Section 1.1: Composition
+
+**Council Membership:**
 The Sovereign Control Council (SCC) consists of:
+
+**Founding Members:**
 - One representative from each founding member
-- Representatives from admitted members as determined
-- Ex officio members as specified
-- Total membership as established by resolution
+- Founding members are those entities that signed the Constitutional Charter at establishment
+- Founding member representatives have full voting rights
+
+**Admitted Members:**
+- One representative from each admitted member state
+- Admitted members are those entities admitted to membership per Title II (Membership)
+- Admitted member representatives have full voting rights
+- Admitted member representation begins upon completion of accession procedures
+
+**Ex Officio Members:**
+- Executive Director (non-voting, except in case of tie)
+- Chair of Finance Committee (non-voting, advisory)
+- Other ex officio members as determined by SCC resolution
+- Ex officio members participate in discussions but do not vote (except as specified)
+
+**Total Membership:**
+- Total membership determined by SCC resolution
+- Membership reviewed annually
+- Membership changes documented and communicated
+- Minimum membership: 3 members (founding members)
+- No maximum membership limit
 
 ### Section 1.2: Powers and Authority
 The SCC has authority to:
@@ -101,18 +123,84 @@ The SCC has authority to:
 - Exercise all powers not specifically delegated
 
 ### Section 1.3: Meetings
-- Regular meetings: At least quarterly or as determined
-- Special meetings: As called by Chair or upon request
-- Annual meeting: As specified
-- Quorum: Majority of members unless otherwise specified
-- Notice: As specified in rules of procedure
+
+**Regular Meetings:**
+- **Frequency:** At least quarterly (every 3 months)
+- **Schedule:** First meeting of each quarter (January, April, July, October)
+- **Timing:** Meetings scheduled at least 30 days in advance
+- **Location:** DBIS headquarters or as determined by SCC
+- **Format:** In-person, video conference, or hybrid as determined
+
+**Special Meetings:**
+- **Calling Authority:**
+  - Chair may call special meetings
+  - Any 3 members may request special meeting (Chair must call within 7 days)
+  - Executive Director may request special meeting (with Chair approval)
+- **Notice:** Minimum 7 days notice for special meetings (48 hours for urgent matters)
+- **Purpose:** Special meetings for urgent matters requiring immediate SCC attention
+
+**Annual Meeting:**
+- **Timing:** Annual meeting held in first quarter of each year
+- **Purpose:**
+  - Review annual performance
+  - Approve annual budget
+  - Set strategic priorities
+  - Elect officers (if election year)
+- **Duration:** Annual meeting typically 2-3 days
+- **Attendance:** All members expected to attend
+
+**Quorum Requirements:**
+- **Standard Quorum:** Majority of voting members (50% + 1)
+- **Supermajority Quorum:** Two-thirds of voting members for major decisions
+- **Quorum Verification:** Quorum verified at meeting start and maintained throughout
+- **Quorum Failure:** No business transacted without quorum
+
+**Notice Requirements:**
+- **Regular Meetings:** 30 days advance notice with agenda
+- **Special Meetings:** 7 days advance notice (48 hours for urgent)
+- **Notice Content:**
+  - Meeting date, time, location
+  - Meeting agenda
+  - Meeting materials
+  - Dial-in information (if applicable)
+- **Notice Methods:** Email, official notification system, other methods as specified in rules of procedure
 
 ### Section 1.4: Voting
-- One vote per member unless otherwise specified
-- Ordinary decisions: Simple majority of members present
-- Major decisions: Supermajority (two-thirds or three-fourths)
-- Fundamental decisions: As specified in Charter or Articles
-- Procedures: As established in rules of procedure
+
+**Voting Rights:**
+- **One Vote Per Member:** Each voting member has one vote
+- **Voting Members:** All founding and admitted member representatives
+- **Non-Voting Members:** Ex officio members (except as specified)
+- **Proxy Voting:** Proxy voting permitted per rules of procedure (proxy must be another voting member)
+
+**Voting Thresholds:**
+- **Ordinary Decisions:** Simple majority (50% + 1) of members present and voting
+- **Major Decisions:** Supermajority of two-thirds (66.67%) of members present and voting, including:
+  - Budget approval
+  - Membership admission or expulsion
+  - Major financial transactions (>$50 million)
+  - Amendment of Articles of Governance
+- **Fundamental Decisions:** As specified in Charter or Articles, typically requiring:
+  - Three-fourths (75%) majority for Charter amendments
+  - Unanimous consent for certain fundamental changes
+- **Abstentions:** Abstentions do not count toward majority calculations
+
+**Voting Procedures:**
+- **Voting Methods:**
+  - Voice vote (for non-controversial matters)
+  - Show of hands (for standard matters)
+  - Roll call vote (for recorded votes)
+  - Secret ballot (for elections or sensitive matters)
+- **Voting Record:** All votes recorded in meeting minutes
+- **Voting Timeline:** Voting conducted during meeting, no voting outside meetings (except as specified)
+
+**Voting Requirements:**
+- **Quorum:** Quorum required for all votes
+- **Participation:** Members must be present to vote (proxy voting permitted)
+- **Documentation:** All votes documented with:
+  - Vote count (for, against, abstain)
+  - Member positions (for roll call votes)
+  - Vote outcome
 
 ### Section 1.5: Officers
 The SCC elects: