6.5 KiB
6.5 KiB
Notification Templates for Governance Processes
Version: 1.0 Date: 2025-01-27 Purpose: Standard notification templates for governance communications
Proposal Submission Notification
Subject: New Tier-1 Proposal Submitted: PROPOSAL-YYYY-MMDD-NNN
Template:
A new Tier-1 canonical system proposal has been submitted for review.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- System Affected: [DBIS | ICCC | SMOM/SMOA]
- Submitted By: [Name/Entity]
- Submission Date: YYYY-MM-DD
- Review Deadline: YYYY-MM-DD
Proposal Location: [Link to proposal]
Action Required:
[System Name] is required to review this proposal and provide recognition
within the review period. Please review the proposal and submit your
recognition decision using the recognition template.
Recognition Options:
- Approved
- Approved with Conditions
- Rejected
If you have questions or need clarification, please contact the proposer
or use the proposal discussion channel.
Reference Documents:
- Proposal: [Link]
- Governance Guide: [Link]
- Recognition Template: [Link]
Recognition Deadline Reminder
Subject: Reminder: Recognition Due for PROPOSAL-YYYY-MMDD-NNN
Template:
This is a reminder that recognition for the following proposal is due soon.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Recognition Due: YYYY-MM-DD
- Days Remaining: [X]
Current Recognition Status:
- DBIS: [Status]
- ICCC: [Status]
- SMOM/SMOA: [Status]
Please submit your recognition decision using the recognition template
before the deadline.
If you need an extension, please notify all parties as soon as possible.
Proposal: [Link]
Proposal Approved Notification
Subject: Proposal Approved: PROPOSAL-YYYY-MMDD-NNN
Template:
Proposal PROPOSAL-YYYY-MMDD-NNN has been approved by all Tier-1 systems.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Approved Date: YYYY-MM-DD
Recognition Status:
- DBIS: ✅ Approved [Date]
- ICCC: ✅ Approved [Date]
- SMOM/SMOA: ✅ Approved [Date]
Next Steps:
The proposer should now proceed with implementation according to the
implementation plan in the proposal.
Implementation tracking and updates should be documented in the proposal
or tracking system.
Proposal: [Link]
Implementation Plan: [Link to section]
Proposal Rejected Notification
Subject: Proposal Rejected: PROPOSAL-YYYY-MMDD-NNN
Template:
Proposal PROPOSAL-YYYY-MMDD-NNN has been rejected.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Rejected Date: YYYY-MM-DD
- Rejected By: [System Name]
Reason for Rejection:
[Summary of rejection reason]
Next Steps:
The proposer may:
1. Address concerns and resubmit modified proposal
2. Request ICCC adjudication if interpretation dispute
3. Withdraw proposal and reconsider approach
Full rejection details: [Link to recognition document]
Proposal: [Link]
Rejection Details: [Link]
Conditional Approval Notification
Subject: Proposal Conditionally Approved: PROPOSAL-YYYY-MMDD-NNN
Template:
Proposal PROPOSAL-YYYY-MMDD-NNN has been conditionally approved.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Conditional Approval Date: YYYY-MM-DD
- Conditioned By: [System Name]
Conditions Required:
1. [Condition 1]
2. [Condition 2]
Recognition Status:
- DBIS: [Status]
- ICCC: ⚠️ Approved with Conditions
- SMOM/SMOA: [Status]
Next Steps:
The proposer must address the conditions before final approval. Please
review the conditions and submit an updated proposal addressing them.
Condition Review Deadline: YYYY-MM-DD
Proposal: [Link]
Conditions: [Link to recognition document]
Emergency Change Notification
Subject: Emergency Change Declaration: [Brief Description]
Template:
An emergency change has been declared for [System/Component].
Emergency Details:
- Issue: [Brief description]
- Severity: [Critical | High]
- Justification: [Why emergency]
- Proposed Change: [Brief description]
- Emergency Declared By: [Name/Entity]
- Declaration Date: YYYY-MM-DD
Expedited Process:
This change is following the emergency change process with reduced
review period (minimum 48 hours). All Tier-1 systems are requested
to acknowledge the emergency status and provide expedited review.
Review Deadline: YYYY-MM-DD (48-72 hours from declaration)
Post-Implementation:
A full formal proposal will be submitted retrospectively documenting
this emergency change.
Emergency Declaration: [Link]
Proposed Change: [Link]
Amendment Log Update Notification
Subject: Constitutional Amendment: Version [X.Y] → [X.Y+1]
Template:
A constitutional amendment has been implemented.
Amendment Details:
- Amendment ID: AMEND-YYYY-MMDD-NNN
- Constitution Version: [X.Y] → [X.Y+1]
- Effective Date: YYYY-MM-DD
- Amendment Type: [Constitutional | Clarification | Addition | Modification]
- Sections Affected: [Section(s)]
Summary:
[Brief description of amendment]
All stakeholders should review the updated constitution and ensure
understanding of changes.
Updated Documents:
- Constitution: [Link]
- Amendment Log: [Link]
- Proposal: [Link]
Proposal Status Update
Subject: Proposal Status Update: PROPOSAL-YYYY-MMDD-NNN
Template:
The status of proposal PROPOSAL-YYYY-MMDD-NNN has been updated.
Proposal Details:
- Proposal ID: PROPOSAL-YYYY-MMDD-NNN
- Title: [Proposal Title]
- Previous Status: [Old Status]
- New Status: [New Status]
- Update Date: YYYY-MM-DD
Current Recognition Status:
- DBIS: [Status] [Date]
- ICCC: [Status] [Date]
- SMOM/SMOA: [Status] [Date]
Update Details:
[Brief description of what changed]
Proposal: [Link]
Usage Guidelines
When to Send
- Proposal Submission: Immediately upon submission
- Reminders: 7 days, 3 days, and 1 day before deadline
- Approval/Rejection: Within 24 hours of final decision
- Emergency: Immediately upon declaration
- Amendments: Upon implementation
Recipients
- Proposal Submission: All Tier-1 system representatives
- Status Updates: All stakeholders
- Emergency: All Tier-1 systems + relevant teams
- Amendments: All stakeholders
Customization
- Replace bracketed placeholders with actual values
- Adjust tone/formality based on audience
- Add specific details as needed
- Include relevant links
- Add platform-specific formatting (Markdown, HTML, etc.)
Template Version: 1.0 Last Updated: 2025-01-27